Executive Administrator

Scott Credit Union is looking to hire a full-time Executive Administrator to join our amazing Executive team. This Executive Administrator position works Monday-Friday during regular business hours.

Purpose, Mission, Vision, Values

At Scott Credit Union, we are committed to upholding our purpose, mission, vision, and values. Our Purpose guides everything we do as an organization and is supported by our actionable Mission, Vision, and Values. If our chosen purpose, mission, vision, and values resonates with you and you want to find meaning in your work, we hope you will apply to become a part of our team!

Purpose:
To be with our members through every phase of their financial journeys, providing financial solutions that support them, their families, and their communities.
 
Mission:
Members. Value. Community.
 
Vision:
Building Better Financial Futures.
 
Values:
Accountability - I take pride and ownership in all I do.

Diversity - I support the diverse, equitable, and inclusive work environment that is fostered by Scott Credit Union.

Growth - I will pursue professional development with the encouragement of Scott Credit Union.

Integrity - I will maintain the highest ethical standards.

Service Excellence - I am devoted to continuously "WOW"ing members and each other through the 3e Promise.

Why You Should Join Our Team 

Scott Credit Union is a recipient of the St. Louis Post-Dispatch Top Workplaces Award 2024, the eleventh time since 2012. This year, SCU was recognized as one of the Top Workplaces for our dedication to our people-first culture. The Top Workplaces award highlights SCU’s commitment to creating a positive and supportive work environment, where employees thrive and contribute to the organization’s overall success. Our team is our #1 priority, and we are proud to offer great benefits and perks, such as 11 paid holidays, competitive paid time off (PTO), Short-Term Disability (STD) that includes maternity leave, 401k with employer match, medical, dental, vision, and other insurance options, educational reimbursement program, employee assistance programs, opportunities for career advancement, casual “dress for your day” dress code, a positive team-oriented culture, and much more! A comprehensive benefit guide with a full list of our benefits can be found on our career page, scu.org/careers/. 

The Day to Day as a Executive Administrator

Relieves the Chief Executive Officer (CEO) of administrative and tactical functions by managing and resolving a wide variety of complex, confidential situations, and conflicts.  

The Executive Administrator is a specialized position requiring the highest level of confidentiality, professionalism and etiquette, communication skills, and attention to detail acting as a reflection of the CEO and Board of Directors.

A typical day will look like:

• Manage and maintain CEO’s schedule. Schedules appointments as appropriate.
• Acts as liaison between Board of Directors and management team, handling all Board correspondence and records, including meeting agendas and packets, and meeting minutes.
• Coordinates annual strategic planning meetings at the direction of the CEO. 
• Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. 
• Open, sort, and distribute incoming correspondence for CEO, Board, and Supervisory Committee, including mail, faxes, and email.   Locates and attaches appropriate file to correspondence to be answered by supervisor or other employees.
• Prepares reports and manages projects as assigned by the CEO.
• File and retrieve credit union documents, records, correspondence, and reports.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Greet visitors and manage accessibility of executives and other Scott Credit Union individuals.
• Coordinate travel arrangements for executives and Board.
• Prepare meeting agendas and organize logistics, such as room setup and coordinating catering for luncheons, for committee, board, and other meetings.
• Attend meetings as assigned to record minutes. Compile, transcribe, and distribute minutes of meetings.
• Makes copies of correspondence or other printed matter.
• Coordinate reference document review with the Document Governance Committee and share information regarding new documents and document changes with Support Services.

 Duties, responsibilities, and activities may change at any time with or without notice.

Are You a Good Fit?

Ask yourself the below questions to help determine if this job is the right fit for you.

• Do you enjoy engaging with people and providing exceptional customer service?
• Are you passionate about leading, coaching, and motivating others?
• Do you thrive in a fast-paced environment?
• Are you detail-oriented and like working with numbers?
• Do you enjoy working in a diverse environment with diverse members?
• Do you take pride and ownership in all that you do?
• Are you looking for a job where you can develop professionally?

If you answered yes to these questions, we hope you apply!

To Be Considered, You’ll Need:

• High school diploma or equivalent.
• Minimum five years of administrative experience. 
• Minimum two years of supervisory experience.
• Personal computer experience to include Microsoft Office products.

Preferred Qualifications That Could Set You Ahead:

• Bachelor's degree in business administration or related field.

Are You Ready to Join Our Team?

If this sounds like the right opportunity for you, we hope you apply today! If selected as a candidate, next steps may include a phone interview to go over the basics and/or an in-person interview to learn more about your experiences and qualifications.